1. CONTACT INFORMATION

Fees, submission of entries including DPI and arrangements for the delivery of entries. Anna Grinter,
Exhibition Administrator,
78 Seaton Way,
Marshside,
Southport PR9 9GP
Tel: 07971 130154
Email:  exhibition@southport-ps.co.uk
Technical queries for DPI David Noble
Email: siteadmin@southport-ps.co.uk
Help with the website. (Please leave a contact phone number) David Noble
Email: siteadmin@southport-ps.co.uk
Skype: spssiteadmin
For returns, collection and all other queries. Les Auld DPAGB AFIAP BPE3*
Post Code: PR9 9GP
Tel:  01704 224600
Email: coordinator@southport-ps.co.uk.

2. AWARDS

PAGB Medals will be awarded for First, Second and Third place in all classes:
  • First: PAGB Gold Medal.
  • Second: PAGB Silver Medal.
  • Third: PAGB Bronze Medal.
  • Each Selector will have a personal choice for the award of an SPS Selector's Medal.
  • PAGB Ribbons and Certificates will be awarded at the Selectors’ discretion. 
  • An SPS label will be issued for each accepted print image and a certificate detailing DPI acceptances.

3. TROPHIES (To be presented on the day)

Class A First Open Mono, Print MARSHALL SHIELD
Class B First Open Colour Print GOLDEN JUBILEE TROPHY
Class C First Open Nature Print ATKINSON GALLERY TROPHY
Class D First Open Monochrome DPI SOUTHPORT TROPHY
Class E First Open Colour DPI DAVID GWYNNE MEMORIAL TROPHY
Class F First Open Nature DPI NATURE DIGITAL IMAGE SHIELD
The highest aggregate score of their acceptances by any one entrant in the National Open Exhibition across all classes. Open to entrants who are not members of Southport Photographic Society. MARGARET SUDDABY MEMORIAL TROPHY
Best Print, from the Open and Monochrome classes by an SPS member. GWYN LLOYD SHIELD
Best Nature image from the print or DPI classes by an SPS member. RIMMER SHIELD
Best DPI image from the Colour or Monochrome classes  by an SPS member. SANDGROUNDER SHIELD
The highest aggregate score of their acceptances by any one entrant in the National Open Exhibition across all classes. Open only to members of Southport Photographic Society. WINIFRED LORCH TROPHY

 4. PRESENTATION OF TROPHIES

Trophies will be engraved with the winner’s name and presented at the exhibition opening ceremony. The Trophies awarded to non Southport Photographic Society members will be retained by the Society after the opening ceremony.

5. EXHIBITION CLASSES & FEES

 CLASSES

PRINTS

Class: A - Open Monochrome Prints
Class: B - Open Colour Prints
Class: C - Open Nature Prints

DPI

Class: D - Open Mono - DPI
Class: E - Open Colour - DPI
Class: F - Open Nature - DPI

MEMBERS EXHIBITION PRINTS

Class: G - Members Prints

MEMBERS EXHIBITION DPI

Class: H - Members - DPI

 FEES Fees for Open Classes

First Class: £8.00
Additional Classes: £4.00
  • Please enter on line, if possible, to reduce administration. Alternatively, paper entry forms, payment & CD's may be sent to the Administrator (address above).
  • Cheques to be made payable to “SPS EXHIBITION”.

6. CONDITIONS OF ENTRY

ENTRIES - OPEN EXHIBITION

  • The utmost care will be taken of all work, but the Society cannot accept responsibility for loss or damage.
  •  Entries are accepted from UK residents only.
  • All accepted entries will be exhibited.
  • You may enter up to FOUR images in each class in the Open Exhibition.
  • Images must not have been accepted by the Society for a previous Open Exhibition.
  • No image may be entered in more than one class whether as a print, or as a digital image.
  • For the purpose of these rules the Society reserves the right to consider the image to be the same as one already used if, regardless of title or medium, it is so similar to the other as to be almost identical.
  • The original image/images must be made by the entrant, who must own the copyright of all elements used in the work.
  • In the Monochrome Class, a black & white image modified by the addition of a single tone over the entire image is eligible. One modified by toning part of the image or adding a colour to part of the image should be entered in the colour section.
  • Except in the Nature Classes any process may be used to produce the final image, but the finished work must not incorporate images or elements produced by anyone else.

Nature

The exhibition is under the patronage of the PAGB, and hence we use their newly adopted definition of Nature photography, which can be found on the PAGB website

We have rearranged that definition into what you can and can’t do in the hope of improving its clarity.

PAGB NATURE DEFINITION Issue 2, May 2014 (re-arranged).

Nature photography is restricted to the use of the photographic process to depict all branches of natural history, except anthropology and archeology, and in such a fashion that a well-informed person will be able to identify the subject material and certify its honest presentation. It can have landscapes, geologic formations, weather phenomena, and extant organisms as the primary subject matter. This includes images taken with the subjects in controlled conditions, such as zoos, game farms, botanical gardens, aquariums and any enclosure where the subjects are totally dependent on man for food.

Scientific bands, scientific tags or radio collars on wild animals are permissible. Techniques that enhance the presentation of the photograph without changing the nature story or the pictorial content, or without altering the content of the original scene, are permitted including HDR, focus stacking and dodging/burning. Techniques that remove elements added by the camera, such as dust spots, digital noise, and film scratches, are allowed. All allowed adjustments must appear natural. Colour images can be converted to greyscale monochrome.

The story telling value of a photograph must be weighed more than the pictorial quality while maintaining high technical quality.

Human elements shall not be present, except where those human elements are integral parts of the nature story such as nature subjects, like barn owls or storks, adapted to an environment modified by humans, or where those human elements are in situations depicting natural forces, like hurricanes or tidal waves. Photographs of human created hybrid plants, cultivated plants, feral animals, domestic animals, or mounted specimens are ineligible, as is any form of manipulation that alters the truth of the photographic statement. No techniques that add, relocate, replace, or remove pictorial elements except by cropping are permitted. Stitched images are not permitted. Infrared images, either direct-captures or derivations, are not allowed'.

ENTRIES - SPS MEMBERS EXHIBITION.

  • There is no entry fee.
  • SPS members may enter up to 3 prints and 4 digital images, but no image may be entered in more than one section.
  • The following images are not eligible for this Members’ Exhibition:
    a) Images accepted in any section of a previous Open or Members’ Exhibition held by the Society.
    b) Images entered in any section of the concurrent Open Exhibition. (Note ― Images accepted for a previous Members’ Exhibition may be entered in the Open Exhibition)
  • You must own the copyright of all images entered
  • Please note that no packaging will be accepted.
  • Please enter on line if possible to reduce administration; otherwise, entry forms and entries may be handed or delivered to: Norman Rigby or the Exhibition Administrator

 PRINTS

  • Prints must be mounted on card. Maximum mount size is 50cm x 40cm and not less than 38cm on the longer side.
  • The Name and Address of entrant, Class, Number and Title (as on the entry form) must be marked clearly on the back of each mount.
  • Any Print/mount received with Velcro or similar material thereon will not be accepted. If the mounting damages another print, it will be rejected.
  • Prints are not checked on receipt. Please put all forms and CD’s on top.
  • Labels are generated on receipt of the prints, in sequence as entered.
  • Please help by arranging your prints reverse side up in Class and number sequence.
  • Please do not wrap prints individually.
  • Multiple entrants: list the entrants in entrant sequence on outside of the print box, clip forms together in sequence and arrange the prints in that order. It will greatly assist labelling.

 DIGITAL PROJECTED IMAGES (DPI)

  • Entries may be submitted online via the exhibition website or on CD.
  • Images may be of digital origin or scanned from slides.
  • Images will be projected in landscape format, 1400 pixels wide x 1050 pixels high, including any borders. Free space around the image may be filled with any colour, design or texture.
  • Entries should be in sRGB colour space and saved as jpg
  • File naming: The filenames used should be of the form "n title.jpg" where "n" is the image number as appearing on the entry form "title" is the image name as entered on the entry form. Please use titles as you wish them to appear on your image during selection. Avoid titles in all upper case letters, and avoid symbols, hyphens and underlining since our software may reject them.
  • File sizes should not be greater than 2 MB.
  • Any entries not complying with the above may be automatically changed by our viewing software to comply with these image specifications. If this is not possible the image may be rejected from the competition.
  • CDs will not be returned but will be destroyed by the end of April.

7. HELP

  • If you need help with preparing your entry, please look at the Frequently Asked Questions section on our website
  • If needed you may email: siteadmin@southport-ps.co.uk

8 RESULTS CARDS and CATALOGUES.

  • Results will be notified by email, unless otherwise requested, when a card will be mailed.
  • Catalogues will be posted before the Exhibition opens.

9. REPRODUCTION.

  • Whilst copyright rests with the authors, the Society reserves the right to use any entry, without fee, for publication and/or display in any media related to the exhibition. This will include a CD/DVD of the accepted DPI entries. The submission of an entry implies acceptance of the above conditions

10. DATA PRIVACY

The Southport Photographic Society will hold the personal information provided by you to manage your entries and provide information to you about future events.

The society does not pass this information to any third parties. Please contact the Exhibition Administrator if you do not want this information retaining after the end of the competition.

PRIVACY STATEMENT

The Southport Photographic Society will hold the personal information provided by you during the registration process. This information will be used by the Society and its authorised Agents to;

  • Administer the website;
  • Manage your entries and provide information to you about future events;
  • Enable your use of the services available on the website;

Paypal

All our website financial transactions are handled through our payment services provider, Paypal. You should only provide your personal information to Paypal after reviewing the Paypal privacy policy (available at www.paypal.com).

We will share information with Paypal only to the extent necessary for the purposes of processing payments you make via our website.

Use of Cookies

We use these cookies to enable certain online functionality:

  • A pA persistant cookie to identify returning users by eliminating the need to re-enter their login names. If you do not wish to save your login name then do not select 'Remember Me Next Time' on the login page.
  • A temporary session cookie to track information entered during a session and are only stored for the duration of your visit to a website and are deleted from your device when you close your browser.

 If a user opts to disable these cookies, the user will not be able to access some content on this website.

For more information about cookies and how to manage them click here.

Disclosure

We may disclose information about you to agents insofar as reasonably necessary for the purposes as set out in this privacy policy.

In addition, we may disclose information about you:

  1.  To the extent that we are required to do so by law;
  2.  In connection with any legal proceedings or prospective legal proceedings;
  3.  In order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);

Except as provided in this privacy policy, we will not provide your information to third parties.

11.  POSTAGE & COURIER RETURNS.

Prints  will be returned by either Post or by courier via MyHermes. Refer to the appropriate carriers website to calculate the return postage.

PRINT ENTRIES will not be returned by courier unless sufficient postage is provided.

There is no postage charge for Results Cards, Catalogues, or the transfer of prints from and to the Lytham or Smethwick P.S. addresses.

12. DELIVERY, COLLECTION AND RETURN ARRANGEMENTS

  • Entries should be posted to:

Anna Grinter,
Exhibition Administrator,
78 Seaton Way,
Marshside,
Southport PR9 9GP
Tel: 07971 130154

  • Please ensure prints are securely packaged and you complete the labels attached in the confirmation email and fasten them securely to the outside of the box/envelope to enable us to easily identify and process your entries.
  • By prior arrangement entries may be DELIVERED to the above address.
  • Prints may be collected by prior arrangement from Mr Les Auld. Contact details given in item 1 above.
  • Prints can be submitted via the following branches of the Wilkinsons Cameras

Wilkinsons - Southport
38 Eastbank Street
Southport
Merseyside
PR8 1ET
Tel: 01704 534534

Wilkinsons - Preston
27 Friargate Walk
St George’s Centre
Preston,
PR1 2NQ
Tel: 01772 556250

Wilkinsons - Liverpool
51 Lord Street
Liverpool
L2 6PB
Tel: 0151 255 0345

Images submitted via Wilkinsons will either be returned via courier, or by arrangment, collected from the Exhibition Coordinator

  • By prior arrangement, entries may be delivered to and returned entries collected from:
Smethwick Photographic Society,
The Old School House
Church Bridge
OLDBURY
West Midlands B69 2AS
Tel: (0121) 4274224
or D.J. Couzens,
5, Kingston Drive,
LYTHAM St. ANNES, FY8 4QS.
Tel: (01253) 737327
  • To take advantage of these alternative arrangements send your entry forms and fees direct to Southport to arrive no later than 21st January 2017 and have your entry at the collection point by that date.